has provided guidance and
training to grantees on how to
develop the Public Action Plan
in DRGR and the corresponding
DRGR Action Plan (Projects and
can view HUD’s
webinars and related
materials on the Public
Action Plan in DRGR
guidance for DRGR
can be found on the HUD
The grantee will also establish Grantee Programs based on activity types such as “Housing”, “Infrastructure”, “Public Services”, and “Economic Development” within the Public Action Plan in which later developed activities will be associated via the DRGR Action Plan. This will allow grantees with many projects or activities to report their financial and performance data at a level higher than by DRGR project(s) or activity(ies). The Public Action Plan will be submitted in DRGR, and HUD will review for completeness and approve/reject as necessary. Once the Public Action Plan is approved via DRGR, the grantee will then create its projects and activities within the DRGR Action Plan at a level of detail that is sufficient for grantees to submit acceptable performance reports and permits HUD review of grantee compliance with applicable requirements. The grantee must enter activities into the DRGR Action Plan at a level of detail sufficient to allow HUD to determine grantee compliance.
Each activity entered into the DRGR Action Plan must also be categorized under a “project.” Typically, projects are based on groups of activities that accomplish a similar, broad purpose (e.g., housing, infrastructure, or economic revitalization), responsible organization (e.g. subrecipient A) or are based on an area of service (e.g., Community A). For example, if a grantee chooses to describe a Grantee Program within its Public Action Plan as a broad activity type (e.g., single family rehabilitation), that program can be entered as a project in the DRGR Action Plan. Further, the budget of the program would be identified as the project’s budget. Another example is if a state grantee has only identified the Method of Distribution (MOD) upon HUD’s approval of the published Action Plan, the MOD itself typically serves as the projects in the DRGR Action Plan, rather than activity groupings. Activities can be added to MOD projects as subrecipients decide which specific CDBG-DR programs and projects will be funded.
Each grantee must enter summary information on monitoring visits and reports, audits, and technical assistance it conducts as part of its oversight of its disaster recovery programs into the DRGR system. The grantee’s Performance Report will include a summary indicating the number of grantee oversight visits and reports (see subparagraph 5 for more information on the Performance Report). HUD will use data entered into the Public Action Plan, DRGR Action Plan, Performance Reports, transactional data from the DRGR system, and other information provided by the grantee, to provide reports to Congress and the public, as well as to: (a) monitor for anomalies or performance problems that suggest fraud, waste and abuse of funds, and duplication of benefits; (b) reconcile budgets, obligations, funding draws, and expenditures; (c) calculate expenditures to determine compliance with administrative planning and public service caps and the overall percentage of funds that benefit low- and moderate-income (LMI) persons; and (d) analyze the risk of grantee programs to determine priorities for the Department’s monitoring. Grantees must omit personally identifiable information (PII) reported in Performance Reports made available to the public.
Grantees will use the DRGR system to draw grant funds for each activity. Grantees must also use the DRGR system to track program income receipts, disbursements, revolving loan funds, and leveraged funds (if applicable). If a state grantee permits local governments or subrecipients to retain program income, the grantee must establish program income accounts in the DRGR system. The DRGR system requires grantees to use program income before drawing additional grant funds and ensures that program income retained by one organization will not affect grant draw requests for other organizations.
Each Performance Report will include information about the uses of funds in activities identified in the DRGR action plan during the applicable quarter.
This includes, but is not limited to, the project title, activity description, location description, and national objective; funds budgeted, obligated, drawn down, and expended; the funding source and total amount of any non–CDBG-DR funds to be expended on each activity; projected start and end dates and actual end dates of completed activities; achieved performance measures, such as number of housing units completed or number of low- and moderate-income persons served; and the race and ethnicity of persons assisted under direct-benefit activities. For all housing and economic development activities, the address of each CDBG-DR or CDBG-MIT assisted property must be recorded in the Performance Report. Grantees must not include such addresses in its public Performance Report; when entering addresses in the Performance Report, grantees must select “Not Visible on PDF” to exclude addresses from the report required to be posted on its official disaster website. The DRGR system will automatically display the amount of program income receipted, the amount of program income reported as disbursed, and the amount of grant funds disbursed. Grantees must include a description of actions taken in that quarter to affirmatively further fair housing, within the section titled “Overall Progress Narrative” in the DRGR system.